Turning Hard-to-Quote Moves into Competitive Offers with a Partner Bidding Exchange

Some moving requests are difficult to quote competitively—especially small-volume moves over long distances. Traditional quoting often becomes too expensive, leading to low conversion.

This platform solves that by publishing the move as a listing so partner movers (already travelling in the same direction) can submit proposals, allowing the company to offer a more attractive final price.

The result is a very simple, smooth workflow that replaces time-consuming manual calls with a fully automated system—built to work perfectly on mobile, since most movers operate from smartphones.

When the business receives complex requests, producing a standard quote can overshoot the client’s budget—especially for long-distance moves with low volume.

To make those moves viable, the team needs movers who already plan to drive along the same route and timeframe—so the job becomes route-optimized instead of a fresh standalone trip.

Before this platform, collecting partner rates required repeated manual outreach and phone calls, which consumed time and delayed responses.

We built a dedicated marketplace platform integrated under a specific URL path, fully independent from the main website implementation.

Admins publish a listing (move offer) and all partners are notified automatically. Partners log in and submit their proposed price directly in the interface.

Each listing stays open for a defined validity window, displayed as a countdown timer. After expiry—or once 3 proposals are collected—the listing is closed automatically.

The admin logs in through the platform entry URL and lands on a dashboard displaying key pipeline statistics, filterable by time period.

Admins can publish listings by entering client details and move data such as departure/arrival, floors/elevators, preferred date range, volume, listing validity window (start/end date-time), and internal remarks.

Ongoing listings show up to three partner proposals with a visible countdown. Admins can delete listings (with mandatory deletion reason), and closed listings move through status stages until completion.

Partners access the platform from the same entry URL, but with a partner-specific experience. Sensitive customer identity is protected: partners see city and postal code, not full address or client name.

Partners submit a price proposal and optional remarks. They can edit their price multiple times while the submission window remains open.

Partners also have a ‘My Submissions’ area showing outcomes driven entirely by admin actions (in progress, accepted, not selected, deleted with reason, completed).

A core requirement was automation: once a listing is published, all partners receive an email notification containing a preview of the move and the bidding deadline.

When the admin selects an offer and the client accepts the quote, the chosen partner receives an acceptance email with a reminder of move details and the promise of a follow-up containing the full job file and consignment note.

When new partners are created, they receive welcome credentials and guidance for accessing the platform and managing their settings.

This exchange platform converts hard-to-quote moves into competitive offers by matching them with partners who can optimize existing travel routes.

At the same time, it removes manual outreach completely: listings, bidding, closing windows, and status tracking are handled inside the platform with automated notifications.